Tel: 01823 256 494
Family Law & Matrimonial Law Specialists
Kevin Shearn Family Law Practice Limited - Privacy Notice to Employees and to Clients
Who are we?
Kevin Shearn Family Law Practice Limited is a limited company incorporated in England and Wales under reference number 8853617. We are a “controller” under
the General Data Protection Regulation and the Data Protection Act 2018
Whose data do we hold?
We may hold data about the following people:-
Suppliers and service providers
Advisers, consultants and other professional experts
Complainants and enquirers
What data will we collect?
We will only collect data from you that is relevant to the matter that we are dealing with. In particular, we may collect the following information from you which
is defined as “personal data”:-
Family, lifestyle and social circumstances
We may also collect information that is referred to as being in a “special category”. This could include:-
Physical or mental health details
Racial or ethnic origin
Religious beliefs or other beliefs of a similar nature
Basis for processing
The basis on which we process your personal detail is one or more of the following:-
It is necessary for the performance of our contract with you
It is necessary to comply with a legal obligation
It is in our legitimate interest to do
You have given your consent (this can be withdrawn at any time by advising our data protection officer but does not affect the fact that we will
continue to hold your personal details for any or all of the other three categories)
How will we use your data?
We may use your information for the following purposes:-
Provision of legal services including advising and acting on behalf of our clients
Proper performance of a contract of employment
Promotion of our services
Provision of education to our employees
Maintaining accounts and records
Supporting and managing employees
Who will we share your information with?
Under our Code of Conduct there are very strict rules about who we can share your information with and this will normally be limited to other people who will
assist with your matter. This may include:-
The Court and other parties to your proceedings
The Official Solicitor or your litigation friend
Court appointed experts including medical experts
Process servers/enquiry agents
Healthcare professionals, social and welfare organisations
Courts and tribunals
Professional bodies and other outside auditors and assessors including the Law Society, the Solicitors Regulation Authority and the Legal Aid Agency
Where you authorise us we may also disclose your information to your family, associates or representatives and we may also disclose your information to debt
collection agencies or to our solicitors if you do not pay our bills.
How long will we keep this information for?
We will normally keep this information throughout the period of time that we do work for you and afterwards for a period of at least six years as we are
required to do so by law and also by the regulations that apply to us. Often in children cases, we will keep the information until the youngest child is 21,
particularly where there is an adoption.
In some cases (for example where we have prepared a Will for you) we may retain your information for a longer period and we will advise you of this at the
Transfer to third countries
We may from time to time transfer your personal data to a country outside the EEA. This might be because of cloud computing
Normally this will be necessary for the performance of your contract with us or for the exercise or defence of legal claims on your behalf
Sometimes we may transfer for other reasons and we will ensure that appropriate safeguards are in place at all times
We shall ensure that all the information that you provide to us is kept secure using appropriate technical and organisational measures
We are accredited under the Lexcel Legal Practice Quality Mark
In the event of a personal data breach we have in place procedures to ensure that effects of such a breach are minimised and shall liaise with the ICO and
with you as appropriate
What rights do you have?
You have the following rights under GDPR:-
Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Rights concerning automatic decision-making and profiling
Right of access
You have a right to see the information that we hold about you
To access this you need to provide a request in writing to our data protection officer together with proof of identity
We will usually process your request free of charge and within 30 days but reserve the right to charge a reasonable administrative fee and to extend the
period of time by a further two months if the request is manifestly unfounded or vexatious and/or is very complex
Right to erasure
You have a right to ask us to erase your personal data in certain cases (details may be found in Article 17 of the GDPR)
We will deal with your request free of charge and within 30 days but reserve the right to refuse to erase information that we are required to retain by law or
regulation or that is required to deal with a complaint or to exercise or defend legal claims
To exercise your right to erasure please contact out data protection officer
Data Protection Officer and how to complain
If you are unhappy about how we are using your information or how we have responded to your request then initially you should contact our data protection officer,
Kevin Shearn,Email: email@example.com
If your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk
Some information about website users is collected automatically and this may be used by us to monitor and analyse how our
site is used by visitors. The process does not, however, identify any individual person using the site.
Cookies are information packets sent by web servers to web browsers, and stored by the web browsers. The information is then sent
back to the server each time the browser requests a page from the server. This enables a web server to identify and
track web browsers.
There are two main kinds of cookies: session cookies and persistent cookies. Session cookies are deleted from your computer when you close
your browser, whereas persistent cookies remain stored on your computer until deleted, or until they reach their expiry date.
Cookies on our website
KSFLP uses Google Analytics tracking cookies to collect anonymous information about how visitors use our website.
It allows us to identify trends, popular types of content and make informed decisions on how to improve the site.
It is not linked to any data that that personally identifies you.
You may control the cookies used by our website by modifying the settings in your browser - view the help menu to change
your cookie preferences.